Many times accounting is juxtaposed with bookkeeping, in fact, the individuals of non-commerce background think that both are same. This article excerpt will make an attempt to distinguish the two terms. The first step to accounting is bookkeeping. As far as the scope is concerned accounting is much wider than bookkeeping because it is only a part of accounting or we can say that the procedure of accounting starts with bookkeeping. Take a glance at the article, which expains the difference between bookkeeping and accounting in tabular form.
Content: Bookkeeping Vs Accounting
- Comparison Chart
- Definition
- Key Differences
- Conclusion
Comparison Chart
| BASIS FOR COMPARISON | BOOKKEEPING | ACCOUNTING |
|---|---|---|
| Meaning | Bookkeeping is an activity of recording the financial transactions of the company in a systematic manner. | Accounting is an orderly recording and reporting of the financial affairs of an organization for a particular period. |
| What is it? | It is the subset of accounting. | It is regarded as the language of business. |
| Decision Making | On the basis of bookkeeping records, decisions cannot be taken. | Decisions can be taken on the basis of accounting records. |
| Preparation of Financial Statements | Not done in the bookkeeping process | Part of Accounting Process |
| Tools | Journal and Ledgers | Balance Sheet, Profit & Loss Account and Cash Flow Statement |
| Methods / Sub-fields | Single Entry System of Bookkeeping and Double Entry System of Bookkeeping | Financial Accounting, Cost Accounting, Management Accounting, Human Resource Accounting, Social Responsibility Accounting. |
| Determination of Financial Position | Bookkeeping does not reflect the financial position of an organization. | Accounting clearly shows the financial position of the entity. |
Definition of Bookkeeping
The process of complete and systematic record keeping of the monetary transactions of an organisation by the bookkeeper is known as bookkeeping. It is the activity of keeping full documentation of every single financial transaction of the entity to form a base for the accounting process. The purpose of bookkeeping is to disclose the correct picture of income and expenditure at the end of the accounting period.
The task of bookkeeping is performed by the bookkeeper who is responsible for recording the day-to-day business transactions like incoming and outgoing of cash, goods sold or purchased on credit, expenses incurred, etc. in an orderly manner. The bookkeeper captures the transactions in the day books like purchase, sales, purchase return, sales return, cash book, journal, etc. and posts them in the concerned ledger, after that trial balance is prepared. There are two methods of Bookkeeping:
- Single Entry system of Bookkeeping
- Double Entry system of Bookkeeping
Definition of Accounting
Accounting is simply a business language which provides information about the financial status of the organisation. It is a complete procedure which starts from the recording of transactions and ends on reporting of the financial statements at the end of the financial year.
In accounting the monetary transactions of an organisation are identified and systematically recorded, then they are grouped, i.e. the transactions of similar nature are classified into a common group and then it is summarised in a way which can be presented to the users of the financial statement. After this thorough analysis of financial statements are done which will help in interpreting the conclusions and finally communicating the results of the financial statements to the interested parties.
The purpose of accounting is to provide the true and fair view of the financial statements to its users, i.e. investors, employees, creditors, suppliers, managers, government and the general public in such a manner which is easily understandable to them for a particular financial year. The financial statement prepared with the help of accounting states about the wealth, profit and financial position of the entity. The branches of accounting are:
- Financial Accounting
- Cost Accounting
- Management Accounting
- Human Resource Accounting
- Social Responsibility Accounting
Key Differences Between Bookkeeping and Accounting
The points given below are substantial, so faras the difference between bookkeeping and accounting is concerned:
- Bookkeeping is keeping proper records of the financial transactions of an entity. Accounting is recording, measuring, grouping, summarising, evaluating and reporting of transactions of the entity which are in monetary terms.
- The task of Bookkeeping is performed by a bookkeeper whereas the accountant performs the task of Accounting.
- Financial Statement forms a part of the accounting process but not the bookkeeping process.
- Accounting records are taken as a base for taking managerial decision unlike bookkeeping records, in which decision making is difficult.
- Bookkeeping is the first step to Accounting.
- Bookkeeping does not disclose the correct financial position however for purpose accounting helps the users in showing the true and fair view of the financial status and profitability of an organisation.
Conclusion
Bookkeeping works as a platform to Accounting procedure as bookkeeping is the initial stage or inception of accounting. Hence, Bookkeeping is an inseparable part of Accounting. Bookkeeping acts as a base for the Accounting and so if the bookkeeping of records is done properly, then it is supposed that accounting will also be perfect and vice versa. The task of Bookkeeping is a clerical one. Therefore, a little knowledge of commerce is sufficient for it while the task of accounting is an analytical one so thorough knowledge in this field is required.
